Plan Your Travel

Travel Registration

With Princeton’s motto, “in the nation’s service and the service of humanity,” we recognize the global nature of service and as such, students may engage in travel throughout the U.S. and outside of the U.S. To support you in your travel, it is important to note that all students affiliated with opportunities sponsored by the Pace Center and requiring travel must strictly adhere to University policies as well as Pace Center practices. In the is context of Pace Center "sponsorship" is defined as:

  • Student groups formally recognized by the Pace Center, including travel that the Pace Center does not directly fund.
  • Internships and fellowships funded by Pace Center programs.
  • Any other individual or group trips or activities funded directly by the Pace Center.

Prior to any funding being released for travel, Pace Center staff must review your travel plans in Concur. Failure to comply with University travel policies or Pace Center practices may result in revocation of your travel approval and student group privileges.

1. Plan Ahead

Depending upon the complexity of your travel, the approval process may take several weeks. Reviewing the steps required for University-sponsored overnight travel can be found at the Undergraduate Travel Checklist. Also reviewing the University’s Undergraduate Travel Policies will get you prepared for your next step which is to meet with your Pace Center staff adviser.

2. Meet with Your Staff Adviser

Whether you are an individual student travelling or part of a group of students travelling, you are required to meet with your staff adviser before proceeding with any travel plans. You may be prompted by your adviser to complete a travel planning form in advance of any meeting. 

  • For Pace Center student organizations, your staff adviser is Elsie Sheidler.

  • For Student Volunteers Council (SVC) service projects, your staff adviser is David Brown.

  • For Community House service projects, your staff adviser is Charlotte Collins.

  • For Breakout Princeton trips, your staff adviser is Geralyn Williams.

  • For Bogle Fellowships and Projects for Peace projects, your staff adviser is Kira O'Brien.

  • For Service Focus funded internships, your staff adviser is Meg Rooney

  • For other trips funded and planned by the Pace Center, your staff adviser is Evan Schneider.

As a Princeton University student, you are governed before, during and after your travel by the policies set forth in Rights, Rules, Responsibilities 2019.

3. Register your Travel in Concur

All students embarking on University-sponsored overnight travel must complete a travel request in Concur.  Travel organized by recognized Pace Center opportunities, such as student organizations, service projects or other service groups fall within this criterion and as such are required to register their travel in Concur. If you are having trouble identifying in Concur, how to affiliate your travel, please contact Elsie Sheidler at the Pace Center. The Pace Center 

Note: For students planning to travel to locations designated by International SOS as High or Extreme risk will be required to go through a mandatory undergraduate travel review process. The Pace Center reserves the right to revoke support and the University reserves the right to revoke funding for trips at any time when there has been a significant deterioration in the safety and security conditions surrounding travel arrangements or in the sector of the country or countries where travel is to occur.

4. Complete Additional Requirements

These requirement include:

  • Attending all trip-related trainings held by the Pace Center or other University units. Your staff adviser will communicate these trainings in advance.
  • Students participating in University-sponsored travel must adhere to the policies and practices outlined below in the section titled "University Policies, Pace Practices, Resources".
  • Downloading the Concur app onto your computer or mobile device and updating your location as you move around during your trip.

University Policies, Pace Practices, Resources

The Pace Center abides by University policies around student travel. We have also put in place specific Pace Center practices for student travel. These practices were developed to further support University policies, as well as to ensure and enhance your safety, learning and service.  The following is information on those policies and practices. Please review and reference, as you plan your travel and in preparation for the meeting with your staff adviser. For questions about the policies and practices presented here, contact Elsie Sheidler.

University Policies and Associated Resources

Undergraduate Travel Policy: includes definition of University-Sponsored Travel; what and when is the Mandatory Undergraduate Travel Review Process.

International Travel Review Policy: includes Policy Statement; Scope of Policy; Responsibilities of travelers; Recommended Risk Assessment Resources; Recommended Pre-Departure Safety Guidance 

University-Sponsored Domestic Travel Terms and Conditions: The Pace Center will require students to sign this document.

University-Sponsored International Terms and Conditions: The Pace Center will require students to sign this document.

Undergraduate Student Vehicle Use and Rental: The Pace Center does not permit students to access and use the Pace Center CarShare vehicles in support of their domestic overnight travel.

Student International Travel Resources: includes International Travel Preparation Materials; Visa/Passport process; International SOS registration; Smart Traveler Enrollment Program; Laptop restrictions

Emergency Support and Resources:  includes international traveler resources in the form of International SOS and the equivalent of 911 when abroad through the U.S. Department of State; and resources for domestic travelers

Pace Center Practices and Associated Resources

Depending on whether your travel is domestic or international, in addition to complying with University policies, the Pace Center has practices, that you must adhere to, in place to ensure your safety, engaged learning and the integrity of your service work with communities. Questions about Pace Center practices should be directed to Elsie Sheidler

Examples of Pace Center required practices include:

  • Attending a relevant pre-departure orientation organized by the Office of International Programs

  • Responding to requests and recommendations from University Health Services

  • Responding to requests and recommendations from the University Travel Oversight Group

  • Registering and printing an International SOS card

  • Meeting with University Travel Program to arrange your travel

  • Completing online University travel and expense trainings

  • Participating in Pace Center trainings identified by your staff adviser. Examples of such trainings include: Cultural Humility; Entering the Community; using the Field Guide to Service to prepare, engage and reflect; Navigating Group Dynamics; What Motivates You to Serve; Working with Vulnerable Populations

  • Downloading the Concur app onto your computer or mobile device and updating your location as you move around during your trip.