Plan Your Event

Until further notice: Following the Pace Center for Civic Engagement’s Fall 2020 General Principles and in support of the Princeton University Social Contract for students, students can only hold virtual events. The Pace Center will not permit in-person on or off-campus activity or travel to events off-campus.  

Questions?  Please contact your Pace Center staff adviser.  

Future updates: The information presented here will be updated and changed, as is necessary, based on the determination and evaluation of guidelines provided by University leadership in consideration of federal, state, and local public health guidance and mandates.

Virtual Event Registration

Planning a virtual event associated with your service project, student organization or other activity related to service and civic engagement? This information is for you!

1. Meet with Your Staff Adviser

Before beginning the event registration process, you must meet with your staff adviser at the Pace Center to inform them about your event and receive the approval to proceed.

  • For Pace Center student organizations, your staff adviser is Evan Schneider.
  • For Student Volunteers Council (SVC) service projects, your staff adviser is David Brown.
  • For Community House service projects, your staff adviser is Charlotte Collins.

Be familiar with University policies governing student organizations and activities, found in Section 2.1.3 of Rights, Rules, Responsibilities and the Princeton University Social Contract for students.

2. Submit an Event Registration Form

All student events for fall 2020 will be virtual only and must be registered in CLEVER. Registrations must be done at least two weeks in advance of the event date. Failure to register your event may result in revocation of University sponsorship.

University Policies and Practices

Some events present special considerations as a result of scope, logistics and participants involved. In supporting these events, the Pace Center aligns with policies and practices of the Office of the Dean of Undergraduate Students (ODUS) and Princeton University.

Best Practices of Virtual Programming

This helpful resource, compiled by the Virtual Community Building Working Group, should be reviewed as you make plans for your virtual events. It was developed based on an analysis of Spring 2020 virtual activities, as well as  feedback from Princeton students, and reflections of administrators, including those at peer institutions.

Promoting Your Virtual Event

In addition to advertising your virtual programs through your usual channels (your own listservs, social media, word of mouth, etc), we you to submit your fall virtual events using this form so they can be added to the University’s Virtual Programming Calendar as yet another way to the get the word out about your event to students in the wider campus community. 

Activism, Demonstrations, and Protests

The Pace Center recognizes and supports student direct action in the form of activism as an important form of civic engagement. Per Rights, Rules, Responsibilities section 1.2.3, ... Free speech and peaceable assembly are basic requirements of the University as a center for free inquiry and the search for knowledge and insight."When planning a demonstration, rally, protest or other student-driven change activity, we strongly encourage you to set up a meeting with a Pace Center staff adviser. Keep in mind, all student events for fall 2020 will be virtual only and must be registered in CLEVER

Activism events should be submitted through CLEVER as soon as students begin organizing the event. The Pace Center will be in a better position to support your event if we know that it is happening. 

Engaging with Minors 

Princeton University is dedicated to the safety and welfare of all individuals who participate in its programs and activities and has particular concern for Minors. A Minor is defined as any individual under the age of 18 years old who is not a matriculated college student at Princeton University or elsewhere. The University’s Policy for Program Working with Minors provides the framework required to follow in order to facilitate safe, successful and compliant programming. Princeton University is committed to upholding its policies and standards for programs involving Minors, regardless of whether such programs are in-person or in a virtual environment. Any programs involving Minors that wish to shift their programming to a virtual platform must adhere to the Supplemental Guidance to the Policy for Programs Involving Minors.

  • Virtual engagement with Minors through your service opportunity must be discussed with your Pace Center staff adviser. 
  • Standards of behavior, NJ State reporting obligations of suspected abuse or neglect of Minors, and obligations of programs involving Minors, including registration, background checks and training are explained in detail on the Policy for Programs Involving Minors website. Special attention should be paid to the Supplemental Guidance when there is virtual engagement with Minors.
  • Once you have submitted your Minors event on CLEVER, you will be contacted by your Pace Center staff adviser to set up a meeting to discuss and review Pace Center expectations, including the completion of forms such as the Minors Participant Roster, Waiver Consent Form and the Pace Center’s Emergency Response Plan for Students, Working with Minors
  • Questions on the University Minors policy, Supplemental Guidance for virtual engagement with Minors, or the Pace Center Minors practices should be directed to Elsie Sheidler or your Pace Center staff adviser. 

Required Forms

  1. W-9 Request Form - Required for payments to suppliers or individuals who provide a service.
  2. Limited Engagement Form - Used for outside speakers. It needs to be filled out by the student and submitted along with the Honorarium Form to your Pace Center staff adviser. 
  3. Honorarium Acceptance Form - The agreement/contract between Princeton and an individual providing a service, in lieu of invoice.